All-In-One Printer, Copier and Scanner Leases

An all-in-one (printer, copier and scanner) lease is a good solution for a small office or a home office. All-in-ones are typically smaller and print at a slower speed than larger multifunction copiers. Still, an all-in-one can be a good solution for a business owner who needs his or her own personal machine. It can be beneficial for small businesses to consolidate multiple office functions into one machine.

What Others Are Looking For...

We are only interested in getting lease rates on an all in one copier printer, top load, double-sided printing, color, all-in-one with network capabilities. This is to be used in a church office mostly printing bulletins for worship for two churches.
-Non-Profit, Lacon, IL

Looking to replace a laser copier printer all-in-one. Color would be nice but not a deal breaker. Need to be able to scan single/double sided docs into pdf and print double sided.
-Real Estate Office, Derwood, MD

This is for a small church. We're looking to spend under $600, a hard limit. Printing 11x17 is optional. Must have duplex and ADF. We don't have budget for service contract. It would be great if computers could print to it using network. A multifunction that was robust enough to handle our needs would be fine too.
-Church, Woodsboro, TX

We are researching companies for an all-in-one machine (copy, fax, scan, and print), color and b&w, used & new. Currently, we are with a local company are possibly looking to explore other options. We are using a RICOH machine but will look at any machine if the prices are competitive enough. Could some please e-mail or fax me a quote for the machine costs & service agreements available?
-Business Services Company, Palm Coast, FL

I would like a quote on the Canon all in one copier printer equivalent to the Konica Minolta Bizhub 600. Same features and accessories.
-Manufacturing Company, Carson, CA

Want to eliminate current copier/printer/scanner and fax into one machine; must have 11x17 capability and color.
-Business Services Company, Merritt Island, FL

Machine must be an all-in-one copier printer scanner and allow scanning to file.
-Media Company, Cincinnati, OH

We would like to lease for 24 months a WorkCentre 6400; Letter-size, Color, Multifunction Printer. Our current quote is $395.00 which includes up keep, toner etc.
-Business Services Company, Scottsdale, AZ

Medical practice with 4 employees. I already have a dedicated fax as well as scanner. I'm looking at dedicated printer as well as dedicated copier. My concern with multifunction machine is the fact that when it goes out, everything is affected. Email is my best contact.
-Dentist, Reidsville, NC

We need an all in one copy machine that will be our main printer, copier, scanner (must be able to scan to email), fax. Color printing would be a feature we would like to explore, but is not required. Color scanning is required.
-Computer Hardware Company, Austin, TX

Need a tabloid multifunctional laser printer that preferably tracks usage to lease for a year for the lowest price possible.
-Advertising Company, Brooklyn, NY

All In One Offering from Top Copier Providers

All-in-one Printers for Home Office

Brand HP Epson Canon Brother Lexmark Xerox Toshiba
Model HP Officejet 4630 e-All-in-One Printer Epson Expression Home XP-320 Small-in-One® All-in-One Printer Canon MAXIFY iB4020 Brother MFC-J470DW Lexmark CX310n Xerox WorkCentre 6027 Toshiba e-STUDIO2050C
Print Speed (color) 5.2 4.5 15 27 25 18 20
Print Speed (Black) 8.8 9 23 33 25 18 20
Monthly Volume 600 30,000 2500 60,000 30,000 56,000
Cost $99 $89 $149 $99.99 $429 $5,339
Brand HP Epson Canon Brother Lexmark Xerox Toshiba
Model HP Officejet Pro 251dw Epson WorkForce Pro WF-4630 All-in-One Printer Canon MAXIFY MB5320 Brother MFC-J650DW Lexmark CX410e Xerox WorkCentre 6505N Toshiba e-STUDIO2551C
Print Speed (color) 15 20 15 27 32 24 25
Print Speed (Black) 20 20 23 33 32 24 25
Monthly Volume 30,000 30,000 30,000 2,500 75,000 40,000 70,000
Cost $229 $199 $399 $129.99 $549 $5,999

Benefits of all-in-one printers

There are three important reasons to choose an all-in-one printer. Firstly, AIO printers come with smaller footprints to save office space. Secondly, you can contact a single support center in case of a system failure. As you combine multiple components into one, you save costs on maintenance, power and consumables. However, the quality of an AIO printer is obviously not equal to a stand-alone printer.

Best all-in-one printer for the home office

Brother MFC-J470DW is the best all-in-one printer for home offices. It is easy to use and economical. This low-budget inkjet printer comes in at $99 and saves office space. The print speed is 33 ppm for black and 27 ppm for color. The print quality is decent. It offers a monthly duty cycle of 12,500 pages. With low-cost consumables, this printer offers a lower cost of ownership. The 1.8 inch color display makes it easy to operate and manage. With useful features such as automatic duplexing, mobile/wireless device printing and free Brother Cloud apps, this printer is a best buy for home offices.

Best all-in-one printer for a small office

For small offices, HP Officejet Pro 251dw serves a good purpose. This highly efficient printer comes with an intelligent management system to improve office efficiency. It offers a decent print speed of 20 ppm for black and 15 ppm for color. The print resolution is 1200x1200 dpi and the print quality is good. The monthly duty cycle is 30,000 pages. Using the highly intuitive touch screen, you can easily print documents or access business apps. The 250-sheet paper tray lets you work on large print jobs uninterrupted. You can easily connect it to wireless networks and print from any mobile device on the go. The price is $299.

What does an all-in-one printer offer?

An all-in-one machine is basically a printer with additional features such as scanning, copying and faxing.


An all-in-one machine is mostly used for printing purposes. The print speed is measured in pages printed per minute (PPM). Generally, a home/small office requires a print speed of 15 ppm for black and white and 10 ppm for color documents. With this minimum print speed, businesses can ensure that day-to-day print jobs are quickly performed.

Another important aspect of printing is the print quality, which is measured in dots per inch (dpi). A regular all-in-one printer with a print resolution of 600x600 dpi should be sufficient for a small or home office. If the office job involves large volumes of color printing, a printer with a print resolution of 1200x1200 dpi would better serve the purpose. Automatic duplexing is another handy feature that comes with an all-in-one printer. This feature enables you to print on both sides of a page automatically. While automatic duplexing saves paper, it saves your time and effort as well.

Scanning / Copying

Another important feature of an AIO printer is scanning or copying. You can quickly scan multiple pages and store them on the machine, export them to a laptop or a desktop or print them as required. Most AIO printers come with an automatic document feeder (ADF). If the machine comes with an ADF, it means the automatic feeder trays feed multiple pages of a document automatically for scanning or copying without requiring you to manually do the job. For home and small offices, a scanning resolution of 600x600 dpi is recommended.

Faxing Capabilities

With an all-in-one printer, a separate fax machine isn’t needed. The AIO machine handles faxing tasks as well. You can quickly scan documents and fax them. Normal AIOs come with a fax speed of 3-4 seconds per page. An AIO machine that can store multiple pages (up to 100) is an ideal choice. You can scan multiple pages and fax them without any interruption.

Popular AIO Brands

HP, Canon, Toshiba, Lexmark, Brother, Epson and Xerox are the top brands that manufacture all-in-one printers.


HP is a leader in the all-in-one printer segment. HP offers all-in-one printers under the Officejet series. For home offices, the company offers three models of printers under the Officejet series. For small businesses of 1-10 employees, HP offers Officejet Pro 200, Officejet 6000 and Officejet 8000 series. Printers under the Officejet Mobile series allow you to take the printer along with you and print documents anywhere, anytime.


Epson offers AIO printers under the Epson Workforce and Epson Workforce Pro series. They come with high speed printing and innovative features and have a smaller footprint. WorkForce Mobile printer WF 100 is a lightweight small printer that can be carried with you anywhere. You can print docs using the wireless connectivity.


Canon offers a range of printers for businesses of all sizes. For small and home offices, Canon offers all-in-one printers under the series Canon MAXIFY. These all-in-one printers are reliable, cost effective and fall in the mid-speed range.


Toshiba all-in-one printers come with a slightly higher configuration. Offered under the Toshiba e-STUDIO2000C series, these printers are geared toward small workgroups. The striking feature of these printers is that they come with document solution software for an easy and automated workflow.


Lexmark offers all-in-one copiers under the MS310/410 series. They are designed to serve the printing needs of small businesses and enterprise small workgroups. You can find color as well as monochrome printers under this series.


Brother is one of the fewer companies that offers a diversified range of printers for businesses of all sizes. For home and small offices, Brother offers hundreds of models. For instance, the Brother MFC-J285DW printer is available at a low price of $99. While these printers come with fast speed and reliable performance, the price is affordable for small and home businesses.


Xerox is a popular brand in the copier segment. The company offers all-in-one printers under the Xerox WorkCenter 3000/5000/7000 series. While these printers are designed for small work groups, the price is expensive when compared with other brands in this range.