What copier functions does your office need?

Depending upon the size and industry of your business, the copier that you choose may be dramatically different from the copier found in an office down the street. To select the right copier functions for your company, it helps to explore leading features that can benefit different offices based on staff size, work volume, industry and more.

Must-have copier features for every workplace

Document scanning

In today's digital world, a basic office copier with scanning capabilities is nonnegotiable. Larger offices with 50 or more employees that routinely deal with paperwork, like an insurance company or medical office, can benefit from a copier with a built-in scanner to scan and upload hard copy documents to save to a computer database. Paper documents can then be filed appropriately or destroyed to save space.

Automatic document feeder

Medium to large businesses with a significant daily copy volume can't do without an automatic document feeder in a copy machine. An ADF will automatically feed up to 50 original pages to copy without having to manually lift and lower the cover for each sheet. This feature best serves businesses that often copy reports, handbooks and manuals, like a law office or accounting firm with more than 20 employees.

Image editing

Businesses in technologically advanced industries, like graphic design or online marketing, can fully utilize the image editing feature in a digital copier. For example, a graphic design company of any size can use copier image editing to combine images in a two-sided document onto one concise page. A copier can also be programmed to edit documents to automatically number pages, add confidential watermarks or print a date stamp on all duplicates to support organization in any client-based industry.

More features

In addition to basic printing tasks, businesses need to perform additional tasks such as hole-punching individual pages or stapling packets to enhance the finished look of reports and documents. Today, color copiers come with features such as saddle-stitching, image mirror, image repeat, booklet creation, secure watermark and negative and positive inversion. If you use Apple devices, check for the Apple printing protocol AirPrint. Android users would need an Android printing app. Another good feature is Google Cloud Print.In addition, the Wi-Fi printing option allows you to wirelessly print from any device.

Features HP LaserJet Enterprise 500 MFP M525f (CF117A) Brother MFC- L9550CDW Konica Minolta C364e Kyocera TASKalfa 4551ci Lanier MP C8002 Ricoh Aficio MP C2030 Sharp MX-4000N Savin MP C8002
Wireless Printing Yes Yes Yes No Yes Yes Yes Yes
Print from mobile Devices Yes Yes Yes No Yes No Yes No
Print from UB Devices Yes Yes Yes Yes Yes Yes Yes Yes
Touch Screen Display Yes Yes Yes No No No Yes No
ADF No Yes Yes No Yes Yes Yes No
Fax Yes Yes Yes Yes Yes Yes Yes Yes
Automatic Duplexing Yes Yes Yes Yes No Yes yes Yes
Secured Print Yes Yes Yes No Yes No Yes Yes
Access Restrictions Yes Yes Yes No Yes No Yes Yes
Saddle Stitching Yes Yes No NO Yes No Yes Yes
2-sided Printing Yes Yes Yes Yes Yes Yes Yes Yes
Booklet Yes Yes Yes Yes Yes Yes Yes Yes
Negative / Positive Inversion No No No No No No No No
Mirror Image Yes Yes Yes No Yes No Yes Yes
Page Numbering Yes Yes Yes Yes Yes Yes Yes Yes
Secure Watermark Yes Yes Yes No No No No Yes
Hole Punch Yes Yes Yes No Yes NO Yes Yes
Stapling Yes Yes Yes NO Yes No Yes Yes
Price 2009USD 799USD 15440USD 9675USD Price Not Available 834USD Price Not Available Price Not Available

Is a multifunction copier right for your office?

In light of all of the features listed above, many businesses prefer to lump advanced copier capabilities together by purchasing one user-friendly multifunction machine. A multifunction machine can serve as several pieces of equipment, often with scanning, printing and faxing capabilities.

Many small to medium businesses appreciate a multifunction copier because of its compact size since it can replace multiple pieces of equipment in an office. In addition, a multifunction machine is cost-effective, as one piece of machinery can be purchased instead of separate models for each task.

Nonetheless, larger businesses with high-volume copy needs may experience more trouble than necessary by using a multifunction device. For a business that needs to make hundreds of copies each day, a copy machine can easily get tied up when used for faxing or scanning instead.

Depending on the size and industry of your business, a larger company with a high copy volume output can often fare better by buying a separate copy machine with the specific features that they need. A smaller company with limited copy needs can save money by investing in an all-in-one digital copier instead of purchasing separate equipment.

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