Best black and white multi-function copiers for lease

Buying office equipment can sometimes be a gamble. That’s why companies like Business Equipment Research and Test Laboratories Inc., (BERTL) and Buyers Lab (BLI) have risen to popularity among savvy consumers and business owners alike. BERTL’s website and products have been discontinued. BERTL has arranged Buyers Lab for the continuation of support services to its customers. Today, Buyers Lab remains as a one-stop solution for office-equipment needs. Providing independent testing on imaging devices and software workflow solutions, Buyers Lab’s mission is to deliver objective, independent product evaluation reports and comparative analyses with the end-user in mind.

Black and White MFC Copier Specs

Features Samsung M5370 LX Canon imageRUNNER Advance 6255 Kyocera TASKalfa 3510i Ricoh Aficion MP 9002
Model Details Print, Scan, Copy , Fax Print, Scan, Copy, Fax Print, Scan, Copy, Fax Print, Scan, Copy, Fax
Max color/B&W print speed 55ppm 55ppm 35 ppm 90ppm
Print resolution 1200x 600dpi 1200x 1200dpi 600x600 dpi 1200 x 1200 dpi
Wireless Printing/WiFi Yes Yes Yes Yes
Touch Screen 10.1” Color LCD screen 8.4” screen Standard interface Yes
Mobile Print Yes Yes Yes Yes
ADF 100-sheet DSDF Standard Automatic Trayless Duplexing Yes ( 3 optional ADFs) Yes
Max Page Capacity 3240 Sheets 7770 Sheets 4100Sheets 8300 Sheets
Monthly Duty Cycle 300,000 pages 200,000 150,000 150,000



Yes Yes Yes Yes
Office Size 30+ 10-30 0-10 30+
Price $17,850 $7,529 $29059

What Others Are Looking For...

We are shopping for black and white photocopiers. Interested in leasing. It would be great if I get the wireless networking, duplex copying/printing, fax, black and white, scanning is fine it not get in color. Most important thing is cheapest deal, or laser not ink jet.
-Other Business Services, Chicago, IL

I'm looking for three machines in total. One large black and white photocopier to copy, scan, fax, able to staple and 3-hole punch; 2 paper trays (letter & legal). Second machine is a desktop that will copy, print, scan, and fax in black & white only. Third machine should be a high volume black & white printer only.
-Financial Services Company, Austin, TX

Must do black and white photocopies and color. Also must be able to enlarge and reduce.
-Business Services Company, Southampton, PA

Compatible with recycled paper. One photocopier that prints black and white, one with color. Scan docs to document imaging system (Laser fiche).
-Government Agency, Pasadena, CA

We are interested in two quotes, one for leasing a black and white photocopier, one for purchasing. We need the following capabilities: email enabled, scan/fax/copy, medium speed, not too slow.
-Manufacturing Company, Long Beach, CA

I need a quote for a: standalone printer/photocopier with an estimated budget of $10,800, black/white & Color printing, High speed 45-50 ppm, scan to email, scanner, stapler finisher, estimate budget $10,800.00, mthly service contract and trade-in value for present printer. Which is RICOH printer/copier.
-Government Agency, Bethesda, MD

We want to lease Copiers, 1 Color 4 medium volume Black & White and 2 Desktop low volume 1-5K copies per month.
-School, Ottumwa, IA

We want to lease a black and white photocopier than can fax email, scan documents, copy 1-2, 2-1, 2-2. Only Black and White and we average about 8,000 copies a month. We also want the copier to be a network printer.
-Financial Services Company, Lordsburg, NM

Needs to be an HP Laser printer. Can be Mono or color. Most copies will be black & white so color is not a priority. A stapler is a plus but not a priority.
-Business Services, Chelan, WA

Service plan must include parts, labor, service and toner. Start-up training and a guarantee that the unit will be 100% functional on our network or the unit will be removed with no penalty. Monochrome copies included in contract up to a 6000 monthly volume limit with 0.0XXX/copy Mono overage and 0.0XXX for each color copy. We would like to lock out color copies and prints except when an input code is entered. Base quote on a 60 mo lease.
-Real Estate Agent, Newport News, VA

Basic 2 tray mono copier, 8.5x11 and 11x17 capability.
-Manufacturing Company, Lilburn, GA

Buyers Lab publishes its findings to the web (mostly available via web-based subscription) and also puts out an annual awards list, detailing their choices for top-of-the-line products based on usability, performance and value. Always a great place to start when you’re comparison shopping, here are a few of the top black and white copiers recently awarded ‘best’ in a variety of categories.

Canon imageRUNNER Advance 6255 – Outstanding performance in mid-range MFP segment

Canon imageRUNNER Advance 6255 monochrome multi-function printer has achieved the BLI outstanding performance award in the mid-range MFP segment. This model from Canon comes with newly added features such as cloud/mobile functionality, security and workflow features. This printer prints and copies at rate of 55 ppm, has a great paper supply for a midrange MFP at a 3500-sheet capacity, and finishing it off offers stapling and 2/3 punch hole.

This new model comes with improved usability features. The 8.4” touch screen allows you to customize tasks for specific workflows. Apps such as MEAP-Web, Cloud Portal, Scan for Mobile and Direct Print enable you to efficiently perform office tasks on a range of devices from anywhere and anytime. The machine comes with a 160 GB HDD that can be upgraded to 1 TB to store data and process it accordingly. The memory capacity is 1.5 GB. Powerful security features are added to this model. This is an excellent printer for large stores and office that do not require color printing. The price is $17,850.

Ricoh Aficio MP 9002 - 2015 A3 MFP Line of the year BLI Award

This year Ricoh has earned sixteen awards from Buyers Lab. Buyers Lab has run almost 1.75 million impressions on Ricoh product line where only one misfeed per 175,000 impressions was recorded.

Ricoh Aficio MP 9002 is one of the sixteen machines that received BLI awards. Ricoh Aficio has earned the 2015 A3 MFP line of the year award for its reliable performance. The printer parts are made with recycled steel. Along with basic features, this model comes with new features such as cloud/mobile printing capabilities and sharing single fax line. The notable feature of Ricoh MP 9002 is its speed and reliable performance. With 1 GB RAM, 250 HB HDD and 1 GHz processor, this machine delivers high speed performance. It prints at more than 90 ppm. While the warm up time is 30 seconds, the first copy comes out within 2.9 seconds. The maximum sheet capacity is 8300.

While faxing is optional, it allows you to share a single fax line. Fax memory is up to 2240 pages. This model comes with 2/3 hole punch and 50-sheet stapling capacity for booklet creation tasks. Overall, MP 9002 strikes a right balance between features and performance. For this reason, it has earned the outstanding A3 monochrome MFP award in the 90 plus ppm segment. The price of this machine is $34,500.

Kyocera TASKalfa 3510i – Outstanding entry level A3 MFP printer

Buyers Lab has awarded Kyocera TASKalfa 3510i for its outstanding performance in the entry level A3 MFP printer. Buyers Lab was impressed by the consistent performance and ease of use. Convenient features that allow users to create shortcuts to control panel menus and redesigned printer drivers make it the best choice for entry level printers in the monochrome segment.

Kyocera TASKalfa 3510i provides standard print, copy and scanning features with an optional fax. It comes with an 800 MHz processor, 2 GB memory and 160 GB HDD. It prints at a reasonable speed of 30 ppm. The first copy comes out in 3.6 seconds. Paper handling options are decent. It offers 4100 sheet capacity and standard automatic duplexing feature. There are three optional document feeders; 175 sheet DADF, 50-sheet RADF and 100-sheet RADF. For finishing tasks, it offers 50-sheet stapler and 2/3 hole punch. For cloud and mobile printing, Kyocera offers HyPAS software providing features such as Cloud Connect. TASKalfa 3510i is a best MFP for small offices of 0-10 size where color printing is not needed. The price of this machine is $7,529.

Samsung M5370 LX – Outstanding A4 MFP for large workgroups

Superior productivity, innovative design and strong reliability are the three important aspects that earned the outstanding BLI A4 MFP award for Samsung M5370LX. This machine leverages Samsung tablet technology where users can customize the control panel functionality to process specific office tasks. With superior features and low-cost maintenance, this machine delivers more for the money spent. Buyers Lab believes this is the first device that offers such capabilities.

Samsung M5370LX is powered by Android operating system and doesn’t need a PC for print commands. The 10.1 inch touch screen is highly intuitive. It is well integrated with web apps. You can quickly print from the web, maps or emails. Documents can be easily printed from the cloud or mobile devices. With a 1.5 GHz processor, it delivers high performance. The long lasting toner and drum technologies result in a lower cost of ownership.

This printer can print at a speed of 55 ppm. With a 3250 sheet capacity and 300,000 monthly duty cycle, this machine offers decent paper handling capabilities. The toner yield is 30000 pages. The print resolution is 1200x600 dpi. With a highly intuitive touch screen and the ability to integrate well with business infrastructure, Samsung M5370LX is the best MFP for large workgroups.

It’s important to consider price quotes from multiple dealers when looking to purchase or lease a copier. We’ve made it easy to connect to local dealers so that you ensure you get the best price for your machine.