Top 5 Questions to Ask When Buying a Business Copier

If you're on the lookout for the best copier for small business needs, comparing the top brands out there may be a daunting task, to say the least. Where should you even begin?
Fortunately, you've come to the right place. You can use these top copier buying questions as a helpful guide to make sure that you get the best deal for your investment in a copier that will last for years, even in a fast-paced business environment.

  1. How many copies do I need to make?

    This basic question will set you off on the right track when it comes to buying the right copier to meet your business's needs. According to the Office Depot copier buying guide, you can use a small personal copier for a low-volume office if you're making less than 2000 copies a month. For larger copy needs from 2000 to 25,000 copies per month, a business copier will do. Only consider a commercial copier for large copy needs ranging from 25,000 to 75,000 per month.

  2. Do I need to make color copies?

    Keep in mind that a basic copier that is affordably priced may not have color copying capabilities. A color copier will utilize four toner and transfer units, while a black and white copier will only use one, making it significantly cheaper. If you do need to use a color copier, it may have lower performance capabilities since the use of additional toner and transfer units will affect the speed and price of the machine.

  3. How fast can it copy?

    Depending upon the type of business you have, the speed of your copier will matter significantly. If you are constantly making copies for employees and customers, then you want a copier that is fast, accurate, and efficient to reduce the risk of paper jams. If you only make single copies very infrequently, then time may not matter as much in the potential volume and output of copier you choose. In most cases, a medium paced copier will fit the bill; high-speed commercial copiers are seldom needed for basic office environments.

  4. Does the copier have a warranty?

    Depending upon how often you will use the copier, a warranty may matter a great deal to you. If you're purchasing an inexpensive machine, then it will likely have less warranty protection. A more expensive commercial copier should have a protective warranty that covers parts and labor for a minimum of a year. You can also consider purchasing an extended warranty if the manufacturer's warranty doesn't provide enough protection.

  5. What's my price range?

    Last but not least, consider the average price you're willing to pay for a copier. This may depend upon your business's budget and will give you a rough guideline to use when comparison shopping both online and in stores. Check out top copier models before buying to find out if your budget will get you the copier size that will best suit your office environment.

While purchasing a copier isn't rocket science, you can avoid serious stress in the buying process by using these top questions to whittle down your choices. After you've answered the questions listed above, you'll have clear criteria that you can use to choose an affordable, efficient copier to meet your office's needs.

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